Dances_With_Wiener_Dogs Posted October 12, 2007 Share Posted October 12, 2007 Here is where we are with the Grant County Fairgrounds. They are providing camping spots with showers for $5 per "campsite" per night. See the agreement for specifics. There is also electricity available for an addl $5 per night. $10 is pretty cheap...I'll have to camp myself and we'll use the campground as HQ. We can easily accommodate the tent campers in your group as well as provide a large conference center for meal service. New this year, there is wired and wireless internet in all of our meeting for the convenience of those who can’t leave their computer behind. What I need to know is how hands on you would like the fairground staff to be. For the annual BMW Rally, we provide the caterers (upon consultation with the group), provide all the setup and cleanup and coordinate with the Chamber of Commerce any information that would be pertinent to your group. My contact is also contacting the local motels to get favorable pricing. I have a feeling that she can do better than we ever could. At least, I hope that's true. I impressed to her that I need that pricing info promptly so that we can post the official notice to the greater good. Here's the agreement that I'm going to sign as soon as I return to Seattle: AGREEMENT FOR FACILITY USE Grant County Fairgrounds 411 NW Bridge St., John Day, OR 97845 Phone 541.575.1900 email@example.com This is an agreement between the Grant County Fair Board and Organization Name ____________________________________________________________________ Contact Name___________________________________ Phone________________Cell______________ Address ______________________________________________________________________________ City State Zip __________________________________________________________________________ Event Name/Type _____________________________________________________________________ Date of Event: July 8 – 11, 2008 ____________________________________________________________________________________ Expected Attendance: 150 BMW Motorcycle Riders more or less, with approximately 60 staying on the Fairgrounds for dry camping (See Below). The Board agrees to rent the following described property located at the Grant County Fairgrounds, 411 NW Bridge St., John Day, OR 97845, to wit: • Camping spaces (no more than 2 adults & 2 children per tent) with the use of restroom and shower facilities at the rate of $5 per night. Electricity (one hookup) is available at an extra $5 per night. The camping spaces will be paid by the tent camper not the organization. • The Fairground staff will also contract with the caterers for at least one dinner and breakfast to be held in the Pavilion for the BMW motorcyclists. The meal selections will be decided by the BMW motorcycle group. ____________________________________ ___________________________________ Stephanie Walters, Fair Manager Contact I'll post hotel prices when I receive them. I don't know if I mentioned that we're getting around the typical insurance requirement since I'm having the Fairgrounds coordinate the catering with menu/pricing input from me. I'll show you my suggestion of the official public notification thread before I post it. We're getting there... Link to comment
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